Information for Presenters (Posters and Talks)
 
Poster Presentations

Important

  • If you are not able to present your poster for any reason whatsoever, you are kindly requested to contact the organising office immediately and to notify them of any change of presenter or withdrawal. Your help in saving costs substancially by avoiding empty poster boards is highly appreciated.

Schedule for display, mounting and removal

  • Posters will be on display from Saturday June 12, (17.00 hrs) to Tuesday, May 6, 2004, (12.15 hrs).
     
  • Poster mounting will be possible on: Saturday June 12, 2004, from 14.00 - 17.00 hrs.
     
  • Removal will be possible on: Tuesday, June 15, 2004, from 12.15 hrs - 16.00 hrs.
    Please note that posters not removed until then, will be taken down by the staff of the conference center and will not be stored or sent to the authors after the meeting.
     
  • You will find your poster board number on the website about 2-3 weeks before the meeting and in the final programme, that you will receive at the registration desk.

Presence at Posters

In order to enable discussion and interaction with other participants, we request you or one of your group to be at your poster board between:

  • 11.15 and 12.15 hrs on Sunday June 13 for posters with odd numbers
    (e.g. P1, P3 - this refers to your final poster board number - not the abstract control number!)
     
    or
     
  • 11.15 and 12.15 hrs on Monday June 14 for posters with even numbers
    (e.g. P2, P4 - this refers to your final poster board number not the abstract control number!)

 If this is not possible, please leave a note on your poster board detailing the times when you will be present at the board.

Format

  • The usable surface on the poster board will be 90 cm width x 150 cm height (approx. 35 x 59 inches).
     
  • Only sticky tape (no pins) can be used to mount posters. Adhesive material will be made available.

General Information

  • Adding your passport photograph may facilitate contacts during the congress.
     
  • The lettering of the poster heading should be at least 2.5 cm high. Detailed information should be provided in a smaller type, but remember that your text must be easily readable from distances of at least 1 meter.
     
  • As you know, an effective poster should in fact be self-explanatory.

 

Oral Presentations

Important

  • If you are not able to present your talk, it is essential that you contact the organising office immediately to notify them of any change of presenter or withdrawal.

Speaking Time

The chairpersons of your session will be strict in allowing no more than the time allotted to your paper. Remember to allow some time for the changeover of speakers and chairperson's introduction, and for questions and discussion.

  • For 30 minute slots (in symposia and plenary sessions) we suggest 25 minutes maximum speaking time
     
  • For 15 minute slots (in concurrent sessions) a maximum of 11 minutes speaking time.

Please rehearse your talk to make sure it will fit comfortably into the available time.

Make yourself known to the chairpersons and/or the room assistant in your session room before the beginning of the session.

Projection and Technical Setting

  • All rooms will be equipped with data- and overhead projection (no slides).
     
  • It is essential that you load and view your presentation in the slide preview room preferably in the morning of the day your talk is scheduled, but not later than 1 hours in advance.
     
  • The lecture rooms are exclusively equipped with Windows-PCs (no Macintosh machines). You will not be able to use your own laptop or notebook.
     
  • Please bring a USB-stick, CD-ROM, ZIP- or floppy disk all formatted for Windows® (PC). You may want to carry a second disk/CD as a back-up in case there is any insoluble technical problem.
     
  • File Format: Microsoft® Power Point™ presentation formatted for Windows® (PC) only. (Operating system: Windows 2000®)
     
  • Preferred Resolution: XGA (1024 x 768 pixel)

General Information

Like all of us, you will have sat through many conference talks, some good and some bad. We have all been to talks which failed to communicate their message because the speaker spoke impossibly fast, perhaps in a very indistinct way, or flashed through large numbers of slides so crammed with detail that nobody could follow them. So please:

  • Remember that most of the audience are not native English speakers - speak clearly (whether or not English is your native tongue) and not too fast
     
  • Plan an average of no more than 1 slide per minute, in most cases
     
  • Keep your slides or Powerpoints simple. In text slides, use no more than seven lines per slide, with ample space between the lines, and no more than seven words per line in suitably large lettering
     
  • Leave sufficient space between the text and the edge of the slide/screen. Some data projectors may not display the very border of the slide/presentation.
     
  • Geneticists have no excuse to forget that one male in 12 is red-green colour blind.