Information for presenters
- If you are not able to present your poster for any reason, you are kindly requested to contact the organising office immediately and to notify them of any change of presenter or withdrawal. Your help in saving costs substantially by avoiding empty poster boards is highly appreciated.
Schedule for display, mounting and removal
- Posters will be on display from Sunday, June 13, (8.30 hrs) to Tuesday, June 15, 2010, (12.15 hrs).
- Poster mounting will be possible on: Saturday June 12, 2010, from 12.00 - 14.00 hrs & Sunday, June 13, from 8.30 hrs.
- Removal will be possible on: Tuesday, June 15, 2010, from 12.15 hrs - 14.00 hrs.
Please note that posters not removed until then, will be taken down by the staff of the conference center and will not be stored or sent to the authors after the meeting.
- You will find your poster board number on the website about 2-3 weeks before the meeting and in the final programme, that you will receive at the registration desk.
Presence at Posters
In order to enable discussion and interaction with other participants, we request you or one of your group to be at your poster board between:
- 11.15 and 12.15 hrs on Sunday, June 13 for posters with odd numbers
(e.g. EP01.001, EP01.003 - this refers to your final poster board number - not the abstract control number!)
- 11.15 and 12.15 hrs on Monday, June 14 for posters with even numbers
(e.g. EP01.002, EP01.004 - this refers to your final poster board number not the abstract control number!)
If this is not possible, please leave a note on your poster board detailing the times when you will be present at the board.
- The usable surface on the poster board will be 90 cm width x 150 cm height (approx. 35 x 59 inches).
- Only adhesive tape can be used to mount posters. Material will be made available.
- Adding your passport photograph may facilitate contacts during the congress.
- The lettering of the poster heading should be at least 2.5 cm high. Detailed information should be provided in a smaller type, but remember that your text must be easily readable from distances of at least 1 meter.
- As you know, an effective poster should in fact be self-explanatory.
- If you are not able to present your talk for any reason, you are kindly requested to contact the organising office immediately and to notify them of any change of presenter or withdrawal.
The chairpersons of your session will be strict in allowing no more than the time allotted to your paper. Remember to allow some time for the changeover of speakers and chairperson's introduction, and for questions and discussion.
- For 15 minutes slots (in concurrent sessions) a maximum of 11 minutes speaking time.
Please rehearse your talk to make sure it will fit comfortably into the available time.
Please note that, as a rule, presenters can show a (final) slide with all acknowledgements, however, in view of the short time available, names cannot be read to the audience.
Make yourself known to the chairpersons and/or the room assistant in your session room before the beginning of the session.
Projection and Technical Setting
- All rooms will be equipped with data-projection (no slides).
- It is essential that you load and view your presentation in the slide preview room preferably in the morning of the day your talk is scheduled, but not later than 2 hours in advance.
- The lecture rooms are exclusively equipped with Windows-PCs (no Macintosh machines). Should you absolutely have to use your own laptop or notebook, please contact the congress office well in advance.
- Please bring a USB-stick or CD-ROM all formatted for Windows (PC). You may want to carry a second stick/CD as a back-up in case there is any insoluble technical problem.
- File Format: Microsoft Power Point presentation formatted for Windows (PC) only. (Operating system: Windows XP, Office version: 2007)
- Preferred Resolution: XGA (1024 x 768 pixel)
General hints and tips
Like all of us, you will have sat through many conference talks, some good and some bad. We have all been to talks which failed to communicate their message because the speaker spoke impossibly fast, perhaps in a very indistinct way, or flashed through large numbers of slides so crammed with detail that nobody could follow them. So please:
- Remember that the vast majority of the audience are not native English speakers - speak clearly (whether or not English is your native tongue) and not too fast
- Plan an average of no more than 1 slide per minute, in most cases
- Keep your Powerpoints simple. In text slides, use no more than seven lines per slide, with ample space between the lines, and no more than seven words per line in suitably large lettering
- Leave sufficient space between the text and the edge of the slide/screen. Some data projectors may not display the very border of the slide/presentation.
- Geneticists have no excuse to forget that one male in 12 is red-green colour blind.